Job Description

Position Description: If applicable, the Executive Assistant will provide high-level administrative support to the CEO and other Executive members. Reporting directly to the CEO, the EA provides executive support in a

one-on-one working relationship, serving as a supportive force to empower leadership. The Executive Assistant should be creative and enjoy working within an entrepreneurial environment. The ideal individual will be able to exercise sound judgment in diverse situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The incumbent should also be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Job Responsibilities:

The Executive Director serves the CEO in the following ways:

Finance & Accounting

• Reconcile timecards and submit payroll via Gusto
• Send and manage vendor invoices via Quickbooks
• Enter external payments to ERP/CRM Configio
• Process end-of-season revenue reports, communicate reports with partners, and submit checks quarterly
• Liaise with the accountant on monthly expenses and credit card reconciliation of employees

Human Resources

• Onboard new employees in Gusto
• Manage time off policies and calendar for full-time staff via Gusto
• Assist with talent acquisition by reviewing job descriptions and screening candidates
• Manage company surveys to ensure benefit programs are serving employee needs
• Maintain company handbook

Project Management

• Run weekly enrollment and revenue reports and update the CEO’s/company’s weekly scorecard # numbers and rock progression.
• Work closely with departmental directors to ensure inventory ordering and tracking is completed on time.
• Review project management boards to ensure on-time completion of season launch and close activities

Schedule and Email Management

• Manage CEO’s email inbox and triage messages accordingly
• Maintain CEO’s calendar
• Schedule personal appointments for the CEO and family and add them to the calendar as needed.
• Prepare and send invitations as needed for personal and family events, such as birthdays and holiday parties.

Essential Qualifications and Skills:

• Strong written and verbal communication skills

• Experience with Quickbooks

• Experience with payroll software programs

• Significant problem-solving skills

• Digital Literacy: Microsoft computer application, ERP and CRM, project management software

competency

• Bachelor’s degree

Preferred Qualifications:

• Understanding of EOS business model

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