Job Description

The role will include:

• Event & Meeting Coordination: Manage attendee lists, assist with event website (Sched) and assist with event logistics (e.g. proofreading food and beverage orders, cross checking registration lists).
• Email & Calendar Management: Organize inboxes, respond to inquiries, and schedule meetings/calendar holds
• Document Preparation & Organization: Assist with drafting, formatting, proofreading and organizing key documents and materials for the Convening.
• Data Entry & Tracking: Maintain spreadsheets and update attendee lists
• General Administrative Support: Perform additional tasks as needed to keep planning and execution on track (e.g. checking RASCI/Asana to make sure we are on track).
• Tracking attendee lists, dietary restrictions, extenuating travel and hotel stay circumstances
• Developing event collateral and copyediting materials to be published
• Printing and organizing hard copy materials for the event
• Ordering materials and tracking their shipment and arrival
• Some travel booking and finance processing for Strategic Data Project affiliates attending the SDP Annual Convening to be held in Boston, MA, May 8–9, 2025.

The role will require:

• Experience with Excel spreadsheets
• Ability to work fully remotely, as well as in-person as stipulated above, and manage time independently
• Must have own computer and strong internet connection
• Experience in processing corporate card charges/finance preferred
• Experience in booking travel, including flight booking preferred
• Previous administrative or event coordination experience required.
• Must be resourceful and have strong discernment with respect to handling routine vs. nuanced tasks
• Strong organizational, calendar management, data entry/maintenance and customer service/phone skills
• Ability to thrive in a deadline-driven environment.
• Experience with Sched (or any other event management site/Whova) Calendly, Canva, MS SharePoint, Adobe Professional, Asana and other project management tools.
• Ability to work independently with minimal supervision.

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